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Privacy Policy

Last updated: 01 June 2026

SRS Ship Management (“SRS”, “we”, “us”, or “our”) is committed to protecting the privacy of seafarers, ship owners, operators, and visitors to our website. This Privacy Policy explains what personal data we collect, why we collect it, how we use and safeguard it, and the rights you have over your information.

By using this website or submitting an application or enquiry, you acknowledge that you have read and understood this Privacy Policy.

1. Who We Are

SRS Ship Management provides vessel management, crew management, technical support, maritime consulting, and seafarer recruitment services. For the purposes of applicable data protection law, SRS is the data controller responsible for the personal data described in this policy. You can reach us using the contact details at the end of this page.

2. Information We Collect

We collect the following categories of personal data:

  • Identity & contact details — full name, email address, telephone number, nationality, and country of residence.
  • Professional information — current rank, years of sea-going experience, vessel-type preferences, certifications, and the position you apply for.
  • Application documents — CVs/resumes, certificates of competency, passport and seafarer-book copies, and medical documentation that you choose to upload.
  • Enquiry information — the contents of any message you send us through the contact form, including the subject of your interest.
  • Technical data — limited information such as your browser type and general usage of the website, used to keep the site secure and functioning.

Some of this information — such as medical fitness documents — may constitute special-category data. We process it only where necessary for crewing and compliance purposes and with appropriate safeguards.

3. How We Use Your Information

We use your personal data to:

  • Assess your suitability for current and future vacancies across our managed fleet.
  • Contact you about your application, interviews, and placement opportunities.
  • Manage crewing, mobilisation, documentation, and compliance with maritime regulations.
  • Respond to enquiries from ship owners, operators, and other business contacts.
  • Maintain accurate records and meet our legal, regulatory, and flag-state obligations.
  • Protect the security and integrity of our website and systems.

4. Legal Basis for Processing

We rely on one or more of the following legal bases: your consent (which you may withdraw at any time), the performance of a contract or steps taken at your request prior to entering into one, compliance with a legal obligation, and our legitimate interests in operating a maritime recruitment and management business — provided those interests are not overridden by your rights.

5. How We Share Your Information

We may share your personal data with:

  • Ship owners and operators whose vessels you are being considered for or assigned to.
  • Manning agents, training providers, and medical examiners involved in your placement.
  • Flag-state authorities, port authorities, and other bodies where legally required.
  • Trusted service providers who support our IT, communications, and document storage.

We do not sell your personal data. Where data is transferred internationally, we take steps to ensure an appropriate level of protection is in place.

6. Data Retention

We retain application and crewing records for as long as necessary to provide our services, consider you for suitable opportunities, and meet legal and regulatory requirements. When your data is no longer required, it is securely deleted or anonymised.

7. Data Security

We apply appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. Uploaded documents are stored in a restricted location and are accessible only to authorised personnel through authenticated access.

8. Your Rights

Subject to applicable law, you have the right to:

  • Access the personal data we hold about you.
  • Request correction of inaccurate or incomplete data.
  • Request deletion of your data where there is no overriding legal reason to retain it.
  • Object to or request restriction of certain processing.
  • Withdraw consent at any time, without affecting prior lawful processing.

To exercise any of these rights, please contact us using the details below.

9. Cookies

This website uses only the cookies and storage strictly necessary for it to function securely. We do not use third-party advertising or tracking cookies.

10. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on this page, with the “Last updated” date revised accordingly.

11. Contact Us

If you have questions about this Privacy Policy or how your data is handled, please contact us: